QuickBooks Intuit

QuickBooks is accounting software that helps businesses manage invoicing, expenses, customers, suppliers, and financial operations. Connect QuickBooks with Xemplo to send billing data into your accounting system without rebuilding invoices, bills, and supporting records manually.

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SOFTWARE

Finance

CONNECTION OPTIONS

Xemplo Native (built by Xemplo)

HIGHLIGHTS

Send billing to accounting
Export Xemplo invoices and RCTIs into QuickBooks.

Keep contacts aligned
Match existing customers and suppliers or create them during export.

Preserve transaction detail
Carry line items and configured account codes into QuickBooks.

Overview

Connect QuickBooks to Xemplo and move billing data into accounting with less manual work.

Prepare customer invoices and contractor RCTIs in Xemplo, then export them into QuickBooks for accounting and payment processing.

The integration also matches the Host Company or independent contractor to the correct QuickBooks record, creating a new customer or supplier where required.

Why connect QuickBooks to Xemplo?

Export customer invoices directly into QuickBooks
Turn contractor RCTIs into QuickBooks Bills
Match transactions to the correct customer or supplier
Automatically create missing customer and supplier records
Preserve line-item detail and configured account codes
Reduce manual handover between billing and accounting

QuickBooks integration only available to Xemplo Bill clients.

Features

Export customer invoices

Send invoices prepared in Xemplo to QuickBooks with individual line items and configured account codes.

Turn RCTIs into Bills

Export contractor RCTIs from Xemplo as QuickBooks Bills for accounting and payment processing.

Turn RCTIs into Bills

Export contractor RCTIs from Xemplo as QuickBooks Bills for accounting and payment processing.

Complete customer records

Match each Xemplo Host Company to the relevant QuickBooks customer, creating a new record when required.

Match contractor suppliers

Align independent contractors to QuickBooks suppliers, automatically creating the supplier where one does not already exist.

Apply configured account codes

Use the account-code preferences already configured in Xemplo when invoices and Bills are exported.

Data sync

The integration sends invoices, RCTIs, and the customer or supplier records needed to support transactions from Xemplo to QuickBooks.

In Integration	Sync Direction	In Xemplo
Invoice		Invoice
Customer		Host Company
Bill		RCTI
Supplier		Worker (IC)

Xemplo Invoice → QuickBooks Invoice

When exporting a Xemplo invoice, the invoice is created in QuickBooks as an Invoice. The export includes the individual invoice line items from Xemplo, with account codes applied based on the preferences configured in Xemplo. This allows invoice data prepared in Xemplo to be transferred into QuickBooks for accounting and reconciliation purposes.
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Xemplo Host Company → QuickBooks Customer

When exporting a Xemplo invoice, the Host Company receiving the invoice is matched to a customer in QuickBooks. If the Host Company doesn’t already exist in QuickBooks as a customer, the customer is automatically created before the invoice is exported. This ensures the invoice can be generated in QuickBooks against the correct customer.
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Xemplo RCTI → QuickBooks Bill

When exporting a Xemplo RCTI, the RCTI is created in QuickBooks as a Bill. The export includes the individual bill line items from Xemplo, with account codes applied based on the preferences configured in the platform. This allows RCTI data prepared in Xemplo to be transferred to QuickBooks for accounting and payment processing purposes.
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Xemplo Worker → QuickBooks Supplier

When exporting a Xemplo bill, the Worker associated with the bill is matched to a supplier in QuickBooks. If the Worker does not already exist in QuickBooks as a supplier, the supplier is automatically created before the bill is exported. This ensures the bill can be generated in QuickBooks against the correct supplier record.