Time & Billing Software for Recruitment Agencies

Billing software built for agency complexity

Centralise timesheets, rate structures, and client contracts in one connected system. Approved hours become accurate invoices automatically, with margins visible on every one.

Built for complex client structures

Support multiple host clients, projects, and rate structures without spreadsheets or manual recalculation. Every rate and allowance flows through automatically, so invoices reflect the agreed terms.

From timesheet to invoice in one step

Group invoices by host, purchase order, or worker based on contract structure. Send invoices individually or in bulk, with every line item traced back to verified hours.

Faster approvals, fewer disputes

Configure host-specific approval rules so invoices align with agreed service terms before they’re sent, helping reduce disputes and protect margins.

Know what’s billed, pending, and paid

Track invoice status from draft to payment, monitor margins across projects or clients, and identify overdue revenue early with complete billing transparency.

Your Workforce Data, Your Reports

Fill rates, contractor headcount, compliance status, client reporting - stop pulling spreadsheets and start making decisions. Xemplo Analytics lets your team build the reports that matter, in minutes.

Live visibility across clients, roles, and assignment status.

Flag expiring documents and onboarding gaps before they become problems.

Exportable, professional, and built by you in minutes.

Smiling woman with glasses typing on a laptop with a payroll approval interface showing options to reject or approve.

Your ATS. Our Engine.

Already running Bullhorn or JobAdder? Xemplo plugs straight in. Placement data flows automatically from your ATS into billing - no re-keying, no delays, no dropped details.

Confirmed in your ATS. Invoiced in Xemplo.

Placement synced

Pay run triggered

Invoice generated

Your ATS confirms the placement. Xemplo handles everything else.

Automate workforce billing with Xemplo

Xemplo Bill takes the data you already collect in Xemplo: timesheets, pay conditions, and contract details, and turns it into client-ready invoices automatically.

For agencies that live by billable hours, this means fewer bottlenecks, faster invoicing, and full visibility from cost to revenue.

And when you use it together with Xemplo Pay, every hour worked, paid, and billed lines up.

Complete workforce management, from hire to bill

Xemplo Bill sits at the heart of your workforce lifecycle. Used with Xemplo Pay, it connects cost to revenue, so every hour worked, paid and billed aligns.

Onboard

Seamlessly hire, screen, and get workers ready before day one.

Employ

Keep licences, certifications, and right-to-work checks up to date automatically.

Pay

Compliant payroll without double entry or spreadsheet chaos.

Frequently asked questions

Common questions about Xemplo Bill.

Can Xemplo generate invoices directly from timesheets?

Yes. Xemplo turns approved timesheets into invoices, applying each client’s rates and rules automatically.

Does Xemplo's billing system support multiple entities and currencies?

Yes. You can manage billing across multiple entities and currencies in one platform.

Can I integrate Xemplo Bill with my accounting software?

Yes. Xemplo integrates with accounting platforms including Xero, MYOB and QuickBooks. See our integrations page for the full list.

Is billing flexible for different client arrangements?

Yes. You can set different rates, approval rules and invoice groupings (by host, purchase order or worker) for each client arrangement.

Can billing data be tracked against margins and variances in Xemplo?

Yes. Xemplo Bill tracks billing against margins and variances across projects and clients. Billing data is encrypted and protected under our ISO/IEC 27001:2022 certified security controls. Read more about our security.

Time and billing software for agencies.

Billing software built for agency complexity

Your Workforce Data, Your Reports

Your ATS. Our Engine.

Automate workforce billing with Xemplo

Complete workforce management, from hire to bill

Transform how you bill clients & track margins

“They serve as our trusted provider for cutting-edge solutions in onboarding, payroll, and invoicing software.”

"When I joined, everything was paper-based, old-fashioned manila folders. It wasn’t compliant; it was a 30-year-old solution. Xemplo gave us a modern, automated way to manage HR.”

“The initial placement process has saved our support team a lot of time. Contracts can be sent within 2-minutes of receiving the notification from Bullhorn.”

“The number one benefit of Xemplo is the time it has saved us. This includes time spent managing onboarding, contracts, and visa checks."

The Recruiter’s Guide To Cash Flow Visibility

5 Tips To Protect Your Margins

6 Reasons Why Recruiters Should Adopt Timesheet & Billing Software

Get started with Xemplo Bill

Frequently asked questions