Payroll by Xemplo

Managed payroll services by Xemplo

Xemplo combines a powerful workforce platform with dedicated local and international managed service teams to handle your calculations, compliance, and pay runs.
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Xemplo - Managed Payroll Services - Header Image
56% reduction in payroll administration spend
67% improvement in payroll processing timelines
77% reduction in costs per employee payroll processing
100% data synced from onboarding to payroll
User interface showing work rights status with a work visa marked as expired and a dropdown menu with the option to renew selected.

The control of a modern platform.
The confidence of a fully managed service.

Traditional payroll outsourcing feels like a black box – you send your spreadsheets off and hope for the best. And if you have team members overseas, you're stuck managing entirely separate local bureaus.

Xemplo gives you a single, unified view of your entire workforce. Your data stays seamlessly synced across onboarding and workforce management, while our certified, in-country payroll specialists handle the heavy lifting of localised tax structures, award interpretations, and compliance execution.

Connected data, zero mess

No more manual data transfers or double-handling hours. Because your payroll is natively connected to Xemplo Onboard and Employ, your workforce data flows perfectly into your pay run from day one.

Compliance and governance

From intricate Modern Awards and shift allowances locally to regional labour laws internationally – our compliance specialists manage the calculations so you don't face non-compliance risks.

Clear visibility and control

Just because it's managed doesn't mean you're left in the dark. View your entire payroll run, local and overseas currency breakdowns, and compliance checks in one clean, consolidated dashboard.
Hundreds of businesses rely on Xemplo to keep their workforce running smoothly.
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Your payroll operation, completely handled in 4 easy steps

Our managed payroll service combines automation and expert oversight to deliver accurate, compliant pay runs, with minimal input from your team.
Sync data
Review automatically captured time, attendance, and onboarding details in the platform. The Xemplo team ensures your system is pre-configured to perfectly match your specific local awards, agreements, or regional tax structures.
Calculations processed
Go about your day while our team runs the numbers. Our managed services team handles the run, applying localised tax scales, statutory contributions, and strict compliance checks.
Validate outputs
Log into your dashboard to look over a clean, clear breakdown of the final pay run. Xemplo provides transparent reporting and governance summaries so you have complete peace of mind before signing off.
Final authorisation
Click approve. We prepare and manage the payroll outputs, including payment files, localised pay slip distribution, super/statutory contributions, and tax authority reporting.
Xemplo - Managed Payroll Services Done in 4 Easy Steps

Connect your workforce systems

Xemplo integrates with your existing payroll, HR, and finance systems to create one connected operational workflow across your business.
User interface showing work rights status with a work visa marked as expired and a dropdown menu with the option to renew selected.

Efficient pay runs processed entirely by our experts

Xemplo delivers fully managed payroll services supported by structured workflows and connected workforce technology. Our team handles every step fo the payroll process, from worker classification and ATO lodgements to pay run oversight, while giving you complete visibility and control.
Set up workers accurately from day one with intuitive self-service worker onboarding
Stay on top of compliance and reporting – our team handle reconciliations and ensure you’re audit ready
Track payroll activity in real-time with live updates on hours, rates, and amendments

Payroll connected to the wider Xemplo platform

From onboarding and contractor management through to workforce compliance, payroll readiness,
and workforce approvals, Xemplo connects the operational workflows behind project delivery.
Seamlessly hire, screen and get workers ready before day one with Xemplo Onboard.
Onboard
Seamlessly hire, screen, and get workers ready before day one.
Keep licences, certifications and right to work checks up to date automatically with Xemplo Employ.
Employ
Keep licences, certifications, and right-to-work checks up to date automatically.
Xemplo Pay offers compliant payroll without double entry or spreadsheet chaos.
Pay
Compliant payroll without double entry or spreadsheet chaos.
Customer Story

“They serve as our trusted provider for cutting-edge solutions in onboarding, payroll, and invoicing software.

Andy Skyrme, Founder of Your Trades
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Customer Story

"When I joined, everything was paper-based, old-fashioned manila folders. It wasn’t compliant; it was a 30-year-old solution. Xemplo gave us a modern, automated way to manage HR.

Daryl Mahon, Operations Manager of Torbay Lifestyles & Care
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Customer Story

“The initial placement process has saved our support team a lot of time. Contracts can be sent within 2-minutes of receiving the notification from Bullhorn.”

Kylie Gildea, Executive Assistant & National Operations Manager at u&u
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Customer Story

The number one benefit of Xemplo is the time it has saved us. This includes time spent managing onboarding, contracts, and visa checks."

Luke Emery, Director at IPCQ
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Ready to outsource your payroll?

Connect workforce operations, approvals and managed payroll delivery in one structured workflow backed by experienced payroll professionals.

Frequently asked questions

Answers to the burning questions in your mind about Payroll by Xemplo.

What is Payroll by Xemplo?

Payroll by Xemplo is a managed payroll service built on top of Xemplo’s workforce management platform. It connects payroll processing directly to real-time workforce data like timesheets, contracts, and approvals. This reduces manual handling and improves accuracy, control, and accountability.

What is Xemplo’s payroll frequency?

We offer Weekly, Fortnightly, and Monthly managed payroll processing.

How is Payroll by Xemplo different from traditional payroll outsourcing?

Traditional outsourcing relies on you manually exporting data and emailing spreadsheets to a detached bureau. Xemplo's managed payroll service is completely connected to our onboarding and workforce modules. The data is already there, eliminating manual errors while our team of local and regional experts manages the actual compliance, calculations, and processing.

What are the benefits of connected payroll systems?

Connected payroll systems eliminate data silos between HR, operations, and payroll. This improves data accuracy, reduces reconciliation effort, and enables faster payroll cycles. It also provides clearer audit trails and accountability across teams.

Can Xemplo handle payroll for teams both locally and overseas?

Yes. Whether your entire team is based locally or you have expanded to international markets, Xemplo provides a single, consolidated platform. You get local, in-country payroll specialists handling the specific compliance rules of each region, but you manage it all through one dashboard.

Do I lose visibility if I switch to a managed service?

Not at all. Unlike standard payroll bureaus, Xemplo gives you full governance and clearer visibility. You have access to the platform at all times to review details, view dashboards, and sign off on runs before money ever leaves your account.