Workforce Management Software

WHAT YOU GET

Less double handling. Fewer gaps.
Clearer records.

Connect worker information across onboarding, compliance, payroll, and billing to reduce duplicate entry and keep teams working from consistent records.

Set up onboarding once for each role

Each position carries its own onboarding package: contracts to review, documents to sign, along with credentials, training, work rights, and questions.

Positions define the onboarding package once

Automate pre-employment screening

Successful applicants in Hire sync to onboarding (no re-keying)

Stay ahead of expiring licences and credentials

Every licence, ticket, and check sits on the worker record with its own expiry date. Workers receive expiry reminders and can upload updated credentials from their phone.

Credential requirements set once per position

Check and track visa work rights through the VEVO integration

Expiring and expired tracking with a credentials report you can export

Approve every pay run with the details in front of you

Review payroll amendments, employee details and pay-run progress in one dashboard. Check the information before approving each run, then access reports once processing is complete.

Review and approve each pay run before processing

Workers can access payslips and view leave in the Xemplo app

Gain clear visibility into labour costs by client, site, and department

From approved timesheets to payroll and client invoices

For staffing and labour-hire agencies, the timesheet a worker submits on the app is the same one that drives their pay (and your client's invoice). Approvers sign off from an email and nobody has to re-key hours.

Configure pay and charge rate templates for time of day, overtime, allowances and public holidays

Invoices and RCTIs generated from approved payroll batches

Connect payroll and billing workflows with supported accounting systems, and bring placement information across from Bullhorn or JobAdder

MODULES

Explore the Xemplo platform

Keep worker information connected as your team moves from hiring and onboarding to payroll and billing.

Onboard

Position-based onboarding packages: contracts, documents, credentials, training, work rights, and questions.

Employ

Keep employee records, credentials, training and performance reviews organised throughout employment.

Pay

Payroll dashboard with milestone approvals, STP, super, leave, expenses, plus time and attendance.

Xemplo payroll dashboard with pay run approvals, STP and super

Hire

Jobs built from your positions, published to Seek, Indeed, Jora, and LinkedIn. Hired applicants move straight to onboarding.

Job ads built from positions and published to Seek, Indeed and LinkedIn from Xemplo

Bill

Approvers sign off from an email, reducing the need to re-enter approved hours.

Approved timesheets converted into client invoices in Xemplo

Analytics

Bring workforce data into dashboards that help your team monitor activity and identify outstanding actions.

One platform for employers and agencies

Recruitment & staffing

Connect your ATS to worker onboarding, approved timesheets, payroll workflows and client billing.

Professional services

Keep onboarding, employee records, leave and payroll workflows connected as your team grows.

Security providers

Track licence requirements, work rights and screening across your workforce, with visibility of missing and expiring credentials.

Less chasing. Less double handling.

Managing onboarding, compliance, payroll, and billing across disconnected tools creates hidden risk and inefficiency.

Before Xemplo

With Xemplo

Chasing documents by email

Role-based workflows showing what’s complete and outstanding

Discovering expired credentials too late

Expiry reminders and visibility of outstanding credentials

Entering worker information across systems

Connected records that reduce duplicate entry

Chasing timesheet approvals

Clear submission and approval workflows

Re-entering approved hours for client billing

Billing generated from approved timesheet data

Manual document chasing delays mobilisation

Lapsed credentials create massive legal liability

Payroll relies on double entry

Timesheets require reconciliation

Inaccurate billing causes revenue leakage & client distrust

Xemplo replaces fragmentation with structure

One governed workflow

One source of truth

Controlled compliance tracking

Structured payroll inputs

Accurate billing outputs

When systems don’t speak to each other, teams compensate with spreadsheets, email, and manual oversight.

FAQs

Platform questions

Common questions about the Xemplo platform.

Does Xemplo handle contractors?

Yes. Onboard and Employ cover employees and contractors with work-rights and credential checks for both. Bill handles workers placed with clients by agencies.

Does it work across multiple sites or entities?

Yes. Positions, pay rules, and billing can be set per site, client, or entity – with multi-entity billing in Bill.

Which Xemplo package is right for my business?

The right package depends on your workforce and the processes you need to manage. Explore our pricing options or speak with our team to find the best fit for your business.

How long does implementation take?

Implementation timing depends on your workforce size, data quality and the features and integrations you need. We’ll agree on the scope and timeline with you before implementation begins.

Is Hire a replacement for Bullhorn or JobAdder?

Hire helps businesses advertise roles, manage applicants and move successful candidates into onboarding. If you already use Bullhorn or JobAdder, you can connect your ATS to Xemplo.

Can Xemplo run payroll for me?

Yes. With Xemplo Managed Payroll, our specialists process each pay cycle and your team reviews and approves it through the platform.

Do we have to use the Xemplo platform?

Availability varies by country, feature and payroll integration. Speak with our team about the locations where you employ workers and the functionality you need.

Blogs

Videos & Webinars

Guides

Product updates

Blogs

Videos & Webinars

Guides

Product updates

The Xemplo Platform

Your workforce management software solution

WHAT YOU GET

Less double handling. Fewer gaps. Clearer records.

Set up onboarding once for each role

Stay ahead of expiring licences and credentials

Approve every pay run with the details in front of you

From approved timesheets to payroll and client invoices

MODULES

Explore the Xemplo platform

One platform for employers and agencies

Seamless integration with payroll, HR, & accounting

WHAT YOU'RE REPLACING

Less chasing. Less double handling.

Before Xemplo

With Xemplo

“They serve as our trusted provider for cutting-edge solutions in onboarding, payroll, and invoicing software.”

"When I joined, everything was paper-based, old-fashioned manila folders. It wasn’t compliant; it was a 30-year-old solution. Xemplo gave us a modern, automated way to manage HR.”

“The initial placement process has saved our support team a lot of time. Contracts can be sent within 2-minutes of receiving the notification from Bullhorn.”

“The number one benefit of Xemplo is the time it has saved us. This includes time spent managing onboarding, contracts, and visa checks."

See how Xemplo fits your workforce

FAQs

Platform questions

Less double handling. Fewer gaps.
Clearer records.

See how Xemplo fits  your workforce