05 Dec 2025
reduction in contractor onboarding times
reduction in invoicing processing times
improvement in compliance management
RecPay is a contractor management specialist serving the recruitment industry, particularly smaller agencies without in-house contractor care.
RecPay’s clients, typically small-to-medium sized recruitment agencies, were grappling with the complexities of contractor management. Manual processes for onboarding, timesheet collection, invoicing, and compliance were time-consuming, error-prone, and often led to cash flow issues. The lack of visibility into contractor status and financial performance hindered strategic decision-making, and the risk of non-compliance with labour regulations posed a significant threat to the business.
By implementing Xemplo, RecPay helps their clients streamline their contractor management processes, significantly reducing administrative burden and improving efficiency.
Xemplo connects with popular application tracking solutions (ATS) including RecPay’s preferred solution JobAdder, to automatically capture new hires, eliminating double data entry and reducing onboarding times from 8 hours to 1 hour.
Xemplo’s intuitive interface empowers contractors to effortlessly submit timesheets from any device. Automated reminders and emails ensure timely and accurate timesheet submissions, improving payroll accuracy by 20%.
Xemplo’s automated invoicing module streamlines the creation and distribution of invoices, reducing processing times by up-to 30% by removing double data entry and minimising errors. Leading to faster payments and improved cash flow.
Xemplo’s robust compliance features ensure ongoing adherence to industry regulations and labour laws. Automated checks for contract expiry, rate compliance, and tax obligations mitigated risks and protect RecPay clients from potential employment compliance issues. Real-time alerts and notifications kept clients informed of upcoming compliance deadlines, enabling proactive measures.
By implementing Xemplo for several of their clients, RecPay successfully transformed their contractor management operations. The platform’s automation and efficiency gains have enabled RecPay to deliver exceptional service to its clients while significantly reducing administrative overhead. Through streamlined onboarding, accurate timesheet management, and automated invoicing, RecPay contintues to optimise its processes and improve overall business performance. Xemplo has been instrumental in positioning RecPay as a reliable and efficient contractor management partner.
“Xemplo has been a game changer for my clients businesses. The automation and efficiency gains have allowed them to focus on delivering exceptional service to their clients.”
– Clare Howard, Founder of RecPay
