Automated Employee Onboarding Software

Automate onboarding from offer to day one.

Replace paperwork and email threads with a connected workflow. Xemplo automates everything from pre-employment screening to contract signing and payroll onboarding.

Automated pre-employment screening

Automatically trigger ID, work rights, and background checks using built-in verification workflows. Results are recorded and stored for audit purposes. No chasing, no paper trails.

Role-based onboarding

Assign a position and Xemplo applies the right contracts, policies, training, and checks automatically - aligned to your compliance requirements.

Contracts & eSignatures

Build contracts from clauses reviewed by our in-house employment lawyers, route them for internal approval and collect eSignatures, all in one system.

Automated task & approvals

Track onboarding progress in real time across HR, payroll, and operations. Approve tasks, flag blockers, and keep start dates on track - without manual follow-ups.

Payroll-ready before day one

Collect tax, pension, and pay details during onboarding and sync directly to your payroll platform - eliminating duplicate data entry and first-run errors.

Worker self-service portal

Workers complete onboarding from their own secure portal, submitting details, documents and payroll information in one place. Information flows directly into the platform, reducing admin.

End-to-end workforce management software

Onboarding is just one part of the Xemplo platform. With flexible plans, you can bring in everything else too: compliance, training, payroll, and full workforce management, all in one connected system that grows with your business.

User interface showing work rights status with a work visa marked as expired and a dropdown menu with the option to renew selected.

Employ

Keep licences, certifications, and right-to-work checks up to date automatically.

Pay

Compliant payroll without double entry or spreadsheet chaos.

Timesheet summary card showing total agency rate $680, total pay rate $1,100, total charge rate $1,200, with a green checkmark and text 'Invoice submitted'.

Bill

Convert timesheets into invoices in one step, every time.

Frequently asked questions

Common questions about Xemplo Onboard.

What is employee onboarding software, and how does it work?

Employee onboarding software refers to any digital platform that guides new hires through screenings and contracts, payroll setup, as well as training (before and after their start date). Xemplo Onboard, for example, centralises employee detail forms, policies, and workflows to automate steps such as document completion, task assignments, and progress tracking – ensuring a consistent, secure, and efficient onboarding experience.

What’s the difference between an onboarding system and traditional HR paperwork?

An onboarding system such as Xemplo replaces manual, paper-based processes with a structured digital workflow that’s accessible, trackable, and easier to update. Unlike traditional HR paperwork, it reduces administrative effort, improves accuracy, and allows new employees to complete tasks remotely and more quickly than ever before.

Can Xemplo Onboard handle contracts and e-signatures?

Yes. Xemplo includes a customisable contract builder with more than 40 clause templates reviewed by our in-house employment lawyers, eSignatures, and alerts when relevant legislation changes.

How quickly can I set up a new employee onboarding system?

A new employee onboarding system like Xemplo can typically be set up and rolled out within a matter of days to weeks (depending on the platform and the level of customisation required) with specific onboarding flows for unique roles for a fully tailored experience – speak to our specialists about additional software integrations.

Is onboarding software secure for storing employee documents?

Absolutely – Xemplo is ISO/IEC 27001:2022 certified, delivering enterprise-grade data security, regional hosting, and compliance with global privacy laws like GDPR and APPs. In other words, all your data is encrypted, securely stored in-country, and fully compliant with the latest standards.

Is Xemplo suitable for casual or contract workers?

Yes. Xemplo onboards full-time, part-time, casual and contract workers.

Employee onboarding, simplified.

Automate onboarding from offer to day one.

Seamless integration with payroll, HR, & accounting

Hire, verify, and onboard - all in one place

End-to-end workforce management software

Why businesses trust Xemplo

“They serve as our trusted provider for cutting-edge solutions in onboarding, payroll, and invoicing software.”

"When I joined, everything was paper-based, old-fashioned manila folders. It wasn’t compliant; it was a 30-year-old solution. Xemplo gave us a modern, automated way to manage HR.”

“The initial placement process has saved our support team a lot of time. Contracts can be sent within 2-minutes of receiving the notification from Bullhorn.”

“The number one benefit of Xemplo is the time it has saved us. This includes time spent managing onboarding, contracts, and visa checks."

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Bring onboarding, compliance, and payroll into one system

Frequently asked questions